Minutes secretary English

The job

As a minutes secretary at Emma Handson, you offer support on the highest level at international meetings. Our minutes secretaries have extensive expertise. For many years, we have been working for pension funds, supervisory boards and participation councils. Our minutes secretaries take care of perfect minutes of these meetings.

Your day

Today a board meeting is in your agenda. The coordinator has sent you the meeting documents and you have prepared yourself well. You travel to Amsterdam today and have checked beforehand how much time you need for the trip. You want to arrive on time, because you know arriving too late is not an option. Besides, this will give you the opportunity to set up your laptop and recording device.

All participants are present and the chairman opens the meeting. You know the attendees, because you attend this client’s meetings regularly. You listen attentively and take notes on your laptop. After the meeting, lunch is waiting for those present, including you. This offers you the opportunity to ask questions and network. After lunch you head home to start working out the minutes.

When home, you check your mailbox first. There is an e‑mail from a colleague: she has checked your previous minutes and has given you some tips. You take some time to process the remarks, which results in a perfect report that the coordinator can send to the client. The feedback is very educational and it is a good feeling to be responsible together. After this you make a strict schedule, because the day after tomorrow, working out a recorded meeting is in your agenda. Deadlines have to be met, after all. After this, you start work on the minutes of the meeting of that morning. You encounter a subject with which you are less familiar. You research this subject, to gain a better understanding of it. You are not quite clear on one of the subjects, so you play back the recording, to make sure the minutes are complete

You look at the clock: it is 4 p.m. and you decide it is time to pick up some groceries. You feel like cooking an elaborate meal. Your work hours are flexible, so you know you can make time for this. You plan to start the next morning with a work‑out, so you can continue with your minutes feeling energetic.

About you

Do you recognise yourself in this discription? Then we are confident that you too can be come an Emma and a valuable minutes secretary.

• Flexible;
• A good listener;
• Involved;
• Ambitious;
• Proactive;
• Good at working with deadlines;
• Interested in learning more about a subject.
  
  

About Emma Handson

Emma Handson is a fast growing, service‑oriented organisation, with offices in Vught and Amsterdam. We offer secretarial assistance to our corporate clients on a flexible basis, off- or on‑site. Some examples of our service: management support, project assistance, consultancy, recruitment, transcription, text editing and taking minutes.

Our organisation has a flat structure, an informal vibe and offers a lot of room for development. We offer workshops and trainings regularly and organise a yearly staff outing.

We are, of course, dedicated to our clients, but certainly also to our employees. We believe that happiness at work goes hand in hand with success at work. This attitude has resulted in over 70 enthusiastic employees! Are you the next one?

We offer

As a minutes secretary at Emma Handson, you can count on:

• A challenging and interesting position with a lot of flexibility;
• An appropriate salary;
• Lots of room for personal initiative;
• Access to our academy, where you can follow an unlimited amount of trainings;
• The prospect of a permanent contract;
• A close and enthusiastic team;
• Cake on your first working day!
  
  

Interested in the job? Please send your e‑mail with your motivation and CV to hr@emmahandson.nl, for the attention of Lindi Coenen For more information about the vacancy you can contact Paulien Groeneweg, she can be reached at: 073 – 747 00 54.